Oracle PO: Enable Default Expense Accounts Based Upon Category

To enable default expense accounts based upon category rules:

Assign a Default Expense Account to the Employee: 
Note:  This step is no longer required but can be used to default in part of the account string, while using the category rules to change only specific segments.

1. Log into Human Resources responsibility.
2. Select People/Enter and Maintain.
3. Query employee name.
4. Click Assignment Button.
5. Select Purchase Order information tab.
6. Enter appropriate Set of Books for employee and a Default Expense Account. 7. Save record.


Create Category Based Charge Account Rule:
1. Log into Purchasing responsibility.

2. Select Setup/Financials/Accounting/Expense Account Rules. 3. Enter default value desired per category, per Segment.

For example, Category EXPENSE.TRAVEL could insert the appropriate Account segment for an Employee default charge account whenever that category is used on a requisition, purchase order or release.

After this setup is completed, whenever this category is used on a requisition, purchase order or release, the segment or segments for which the category based rules have been created will be inserted in place of the employee default account segment(s).


Additional requirement:
For purchase orders and releases, the default charge account is linked to the requester field in purchase order distributions. This field must be populated for the charge account to default

NOTE:
The Category based charge account rules will only be used if a default expense account exists for the employee. Even though the entire account string can be substituted via the rules, they will only be utilized if an existing account is in place